HR Admin French Speaker

Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defense, and connected services. In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services. Airbus is also a European leader in
defense and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.

Our people work with passion and determination to make the world a more connected, safer and smarter place. Taking pride in our work, we draw on each other's expertise and
experience to achieve excellence. Our diversity and teamwork culture propel us to accomplish the extraordinary - on the ground, in the sky and in space.

Founded in 2021, the Airbus Global Business Services (AGBS) unit will be contributing to Airbus’ global success and play a vital role in Airbus’ transformation journey in
standardization, harmonization, digitalisation and automation of end-to-end processes (e.g.Procure to Pay) of all overhead functions. Our target is that siloed ways of working/ processes will be a relic of the past within the AGBS. To drive such culture change we are looking for candidates with pioneering spirit that make data-driven decisions and take responsibility for the best outcome of their internal customers. All while embracing a spirit
of problem-solving and living the Airbus values: Customer focus, integrity, respect, creativity, reliability and teamwork.

Our purpose defines why we exist: ‘We pioneer sustainable aerospace for a safe and united world’

About this position:

We are looking for an HR Admin French Speaker - Personnel and Compenstion & Benefits administration to join our Reward Operations team at Airbus Portugal.

responsabilidades chave

Responsibilities - Your Mission

The Reward Operations team is responsible for processes related to personal administration, time administration and compensation and benefits administration.

In this sense, your main tasks will be linked to the processes below:

Public transport payment:

Open the e-form and check receipts for public transport
Exchange with the employees if receipts are non compliant or missing
Open the e-form and check receipts for IKV (Indemnité kilométrique voiture)
Answer to employees requests via ServiceNow

Personal data, Certificate management, DPAE DPAE (Déclaration Préalable à l’Embauche) and Long Service Award Management:

Approve personal information changes in Workday
Ensure the information is correctly interfaced in the HR Database
Edition of employer certificates
Ensure quality and robust data in G Sheet file from Google Form Long Service Award
Ensure for each Long Service Award there is a diploma or attestation from prefecture; if not, revive employees to complete their demands
Archive attestation and diploma in Drive shared with Reward operations
Send two times per year Excel file with data to allow Reward Operations calculate and integrate Long Service Award in payroll
Answer to employee requests via mailbox or ticketing tool

Company car management:

Extracting eligible population every month
Integrating amounts and car allowances in SAP for payroll purposes
Supporting the payroll team on company car topics

Early career and Temporary worker management:

Integrating hired trainees in the tool (Workday and SAP) with quality approach
Managing Workday administrative request rejections
Integrating CQPM (Certificat De Qualification Paritaire De La Métallurgie) and alternating trainees
Extracting and integrating end of training periods in the tool
Integrating hirings, extensions, modifications and terminations of temporary employees
Checking and administering the interface between Workday and SAP
Extracting and processing payroll data for temporary employees
Sending data to all temporary employment agencies

Time and sickness leaves management:

Registering temporary employee absences
Correcting anomalies in the time management tool
Registration and filing of employee attendances and absences in SAP
Overtime and work schedule recording
Receive the sick leave certificate and analyze the types of sick leave (sickness leave, maternity leave, work accident, ...)
Register the sick leave certificate of employees in SAP
Archive the sick leave certificates according with the define process (GDPR data)
Monitoring of salary certificates, follow up and resolution of anomalies
Answer to employees requests via ticketing tool
Managing “time warnings”: extracting of SAP report and sending to temporary workers and managers
Answering to requests on ServiceNow about time warnings regularisations
Updating work schedules according with the email requests received from EMTG
Answering to mailbox or ServiceNow requests received from temporary workers or managers
Mass uploading of absences on SAP
Regularisation of bonuses and sending to our external provider Hays

competências

Requirements - Our Ideal Candidate Will Have:

Mandatory fluency in French and English,
Knowledge in Workday, SAP, ServiceNow & Google Suite (preferential)
Previous experience working in Human Resources (preferential)
Versatility to work with different technical tools
Good communication skills
Strong organizational and time management skills
Ability to work under pressure to agreed deadlines
Results and detail-oriented, with a logical approach to completing tasks
Understanding and demonstration of ethics and data protection/compliance
Critical thinking to identify opportunities for continuous improvement
Demonstrate a ‘can-do’ attitude in all areas

principais benefícios

The chance to work in a multicultural environment.
The opportunity to grow your skills and capabilities thanks to our Airbus learning offer (digital solutions, classroom sessions, certified training....) and career opportunities across the globe.
A hybrid working model, allowing you to combine onsite and offsite work.
A modern office, well connected to public transportation.
A motivated and fun crew to grow and build and shape the GBS together.
An intense and exciting onboarding experience.
Work in a balanced environment: Beyond the many benefits offered to its employees, joining Airbus is also the guarantee of a respectable work-life balance. At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.