Office Manager - Multinational Company

• Our client is a multinational company with offices in Lisbon.
• Be the "go to person" in the Office.

Sobre o nosso cliente

Our client is a multinational company with offices in Lisbon. They are looking to hire an experienced Office Manager to run smoothly the daily needs of the team.

Descrição

Reporting to the CEO your main responsibilities will be:

Oversee the day-to-day operations of the office, ensuring an efficient and well-organised working environment.

Manage office facilities, supplies, equipment, procurement, and maintenance.

Coordinate external suppliers, service providers, and building management.

Organise office meetings, events, and internal activities, including logistics and scheduling.

Handle incoming and outgoing correspondence, including emails, calls, and mail.

Maintain accurate physical and digital filing systems.

Assist in the preparation of reports, presentations, and administrative documentation.

Monitor office-related expenses, invoices, and budgets.

Act as the main point of contact for employees regarding office procedures and services.

Support onboarding activities and employee administration processes.

Assist with Health & Safety initiatives and compliance requirements.

Continuously identify opportunities to improve office processes and operational efficiency.

Provide administrative and organisational support to members of the management team.

Manage calendars, meetings, appointments, and priorities.

Coordinate business travel arrangements, including flights, accommodation, and itineraries.

Support the organisation of meetings, events, and executive activities.

Act as a key liaison between management and internal or external stakeholders.

Assist with occasional personal administrative tasks and arrangements.

Handle sensitive and confidential information with the utmost professionalism and discretion.

Provide support on special projects and business initiatives as required.

Perfil ideal

The ideal candidate will have:

BA Degree in relevant areas;

Fluency English, both written and spoken, is essential;

Proven experience in Office Management or a similar administrative role.

Strong organisational and multitasking skills, with the ability to manage competing priorities.

Excellent communication and interpersonal skills.

A proactive, solutions-oriented, and service-focused mindset.

Outstanding attention to detail and follow-through.

Proficiency in Microsoft Office 365 and other office management tools.

Strong problem-solving and coordination abilities.

Ability to work independently while collaborating effectively across teams.

High level of discretion when handling confidential information.

Flexibility and adaptability in a fast-paced environment.

Previous experience supporting senior executives or leadership teams is highly valued.

Vantagens

This role offers the following compensation and benefits:

Gross Annual Salary according to the experience;

Meal allowance paid in a meal card;

Health Insurance;

Parking lot in the city centre



This is a on-site position, if you are not willing to work 100% from the Office do not apply.