Personal Assistant - Setúbal

• Our client is a well-known international entrepreneur
• Open minded and willing to learn Candidate, fluent in english.

Sobre o nosso cliente

We are looking for a reliable and highly organized full-time coordinator based in the Lisbon / Setúbal area to support three areas of activity: household management for the owner's family residence, support with operations at a small boutique hotel, and personal assistance for the owner and his family. The owner - who splits his time between Portugal and other European countries - has a young family with two small children, and requires a trusted local person who can manage both practical and administrative matters on the ground

Descrição

The owner's family has a private residence in the Setúbal area. The coordinator will help ensure the household runs smoothly, particularly when the family is in residence:

* Organize and oversee household services (cleaning, maintenance, deliveries, repairs)

* Source and manage local suppliers, tradespeople, and service providers

* Coordinate domestic logistics to ensure the home is ready for the family's arrival

* Handle administrative matters related to the property (utilities, local services, subscriptions)

* Be a reliable point of contact for anything needed at the house, even when the family is away

* Support the smooth running of daily family life during stays - including coordination around the children's routines and needs

* Accountancy follow-up: check incoming bills and maintain an up-to-date expenses table to help the owner track household spending

The coordinator will provide occasional support to the owner in relation to a small boutique hotel.

This is not a management role, but rather a support function to assist the owner with administrative

and coordination tasks linked to this activity.

The coordinator will provide personal support to the owner and his family, helping to organize their

life in Portugal efficiently and comfortably:

* Book and organize transportation - taxis and transfers

* Research and book flights, trains, hotels, restaurants, and other services

* Assist with personal administrative documents (residency paperwork, utilities, local registrations)

* Coordinate family visits and stays - logistics, scheduling, and local arrangements

* Handle ad-hoc personal requests: purchases, deliveries, appointments, reservations

* Act as a trusted local contact who can be reached quickly for any day-to-day needs

Perfil ideal

Languages: Fluent English AND Portuguese (mandatory)

Background: Administrative, legal, household management, or personal assistant experience preferred

Personal Qualities

* Highly organized and structured, with strong attention to detail

* Proactive - able to anticipate needs and act without being asked

* Discreet, reliable, and comfortable handling personal and family matters professionally

* Warm and adaptable - at ease working around a young family with small children

* Able to manage several areas simultaneously and switch between contexts

* Strong sense of ownership and follow-through

Vantagens

• Competitive annual salary
• Opportunity to work with a successful entrepeneur
• Supportive team culture and potential for skill development.